Brief on CKYC Process

  • Central KYC Registry is a centralized repository of KYC records of customers in the financial sector with uniform KYC norms and inter-usability of the KYC records across the sector with an objective to reduce the burden of producing KYC documents and getting those verified every time when the customer creates a new relationship with a financial entity.
  • We as Kairee group have been working in the DMS domain for more than 14 years having scanned more than a billion documents till date and continue to scan around 1 million documents per day across our various office located in multiple states.

Features of C-KYC

  • User friendly web portal
  • Unique KYC identifier linked with independent ID proofs
  • KYC data and documents stored in a digitally secure electronic format
  • Secure and advanced user authentication mechanisms for system access
  • Data de-duplication to ensure single KYC identifier per applicant
  • ID authentication with issuing authorities like Aadhaar/PAN etc.
  • Substantial cost reduction by avoiding multiplicity of registration and data upkeep
  • Real time notification to institutions on updation in KYC details
  • Regulatory reports to monitor compliance

Flow Chart



a) Receipt / Inward of Application Forms:

Physical copy of application forms are received. 

  • Once the application form received at back office, inward would be done on the basics of application number.


b) Scanning of Documents:


Received forms are scanned one by one through the system. 

  • Scanning of application form along with supporting documents.
  • If barcode present on the application form, it can be read and the application form will have
    the barcode value as name.


  • Scanned images will be displayed to the user in a viewer at the left of the screen.
    • User can navigate through the pages and view them.
    • If required user can re-scan the application form.
  • User will enter required details for the form, in the fields provided at the right side of the screen.
  • These paper will be scanned and saved as PDF/ TIF
  • The scan copy will be in encrypted format and will not able to read/ view the document.

c) Indexing of Documents:


a. Manual process

  • Based on the index parameters, user can index the document manually (for e.g. title number, application number, applicant name, type of application etc.)



b. Automated process

  • If the template of the forms are unique, we can define the zones where the indexing parameter are mentioned
  • On the basis of zone OCR we can automate the process of capturing the index values based on OCR
  • If the template doesn’t recognize OCR values, it will automatically move to manual index part.



d) Quality Check of scanned and indexed documents:

  • We can create the profile and give certain access for quality check of images. Images which are not up to the mark can be replaced by new images
  • In index parameters, user can edit or rename the appropriate index values base on the documents.


e) Retrieval of documents:

  • Users will be logging into the web application to Search the document
  • User can search by cabinet (Cabinets) (As per Index)
  • On searching by required fields, the image will be showed in the Viewer

f) Reports

  • MIS reports for analysis purpose.
  • As per hierarchy, reports can be generated.
  • These reports can be exported in to excel for further analysis
  • Reports will be
  • Report of number of scanned applications.
    • Daily
    • Weekly
    • Monthly

g) A few of our clients in this domain are-

  • Janata Sahakari Bank, Pune
  • Janata Sahakari Bank – NDSL services
  • The Ahmednagar Merchant Co-operative Bank
  • The Kalupur Co-op Bank – Ahmedabad
  • Vishweshwar Sahakari Bank
  • Solapur Janata Sahakari Bank
  • Wai Urban Co-op Bank
  • Lonavala Sahakari Bank